Tax rate | 12.88% of rent
Additional notes from the owner
White Birch Resort PO Box 186 Blackduck, MN 56630 (phone: hidden)
Confirmation and Reservation Cancellation Policy
Date of Reservation:_________________
Reservation Name: __________________________________
City, State & Zip Code:________________________________
Number of Persons Reserved: ______ Guests
Date of Arrival: ______________________________________ Check In 3-9pm. Office closes at 9pm. Thx.
Date of Departure: ____________________________________ Check Out by 9 am.
Home Rate $ _________________________ and Property #: _________________________________. White Birch Resort’s extra person charge will apply if guests are above home’s base rate amount. See WBR Reservation Policy for details.
Note: White Birch Resort is a private facility maintained to serve our registered overnight guests. Due to Minnesota Heath and Licensing regulations and resort guest capacity, White Birch Resort does not allow ANY visitors. WBR has camera surveillance at all times.
*Based on your Property # _____________ rate above, ____Queen, ____Full and ____Twin Size Permanent Beds, as well as, ____Queen, ____ Full and ____Twin Sheet Sets are provided at no charge for up to ____ # of guests reserved. Only if you pay for extra guest WBR will provide the extra beds and bedding needed.
**Rental Items: Baby highchair, pac-n-play $20/week per item; Depth Finder $35/week; subject to availability. Please make arrangements for highchair, pac-n-play or rollaway before arrivals. **Only one set of sheets/blankets and pillows are provided for each bed in bedrooms, included in the cabin rate, unless you have paid extra for an extra person in your cabin stay. If extra sheets/ blankets or pillows are requested to be used on extra roll-a-ways, there will be an extra rental charge of $50/week for each roll-a-way with bedding. If extra bedding is requested to be used on futons, an extra set of bedding is $10/week. Please bring bedding from home to avoid an extra rental charge on bedding requested and not included in cabin rate. Any children considered FREE will not have any bed or bedding provided in the cabin rates, so you will need to bring, any pac-n-play or bedding for any FREE children’s sleeping arrangements.
Accommodations & Watercraft Reserved:
Property # _____________________ - Deposit $__________
Total Deposit Paid: $___________Total pd. on Credit
Reservation Taken By: Sandy or Monte Sharbono
**Please read the following completely, sign and return to White Birch Resort to confirm your reservation. Please keep your confirmation form marked COPY for your records. Thank You. White Birch Resort Management
Reservation Cancellations: Your deposit minus a $200 rebooking fee will only be refunded when ALL of the following four requirements are met on cancellations made 90 days before arrival. FIRM.
1. Reservation cancellations must be made in writing and received at least 90 days before arrival. No emailed cancellations are accepted for any reason;
2. Your original reservation dates have been re-rented at the original cabin reservation rate;
3. When all other resort cabins are filled for that time slot at normal season rates.
4. We do not accept cancellations due to weather for any reason.
If these four requirements above are not met, deposits will not be refunded and the customer is still financially responsible for the full amount of the original reservation.
No cancellations or refunds are accepted within 90 days before arrival date for any reasons. The customer is responsible for the full amount of the original reservation. "No Shows" will be responsible for their entire reservation and will be charged to the valid credit card given for the initial deposit.
**Damage & Noise Complaint Security Deposit: When making a reservation from November 16, 2013 to May 9, 2014, a Damage/Noise Security Deposit is also required. 4 Bedroom reunion home rental requires a $400 cash deposit and any 6 Bedroom reunion home rental, requires a cash damage deposit of $500 at time of check-in. 1-3 Bdrm. cabin rentals will require a cash damage deposit of $300 at time of check-in. A full inventory, damage and cleaning inspection is done before and after departure. If no damage or inventory loss has occurred, or rental is not left in an excessive unclean manner, your cash deposit will be refunded within a week from departure. If we identify damage, loss or rental is left in an excessive unclean manner, a cost for repair, replacement or cleaning will be deducted from the cash damage deposit or an amount will be charged for the cost incurred to WBR. If a noise complaint is received by the resort, the unit against which the complaint is issued, will be responsible for the full amount of the guest’s rental fee whose stay has been affected, as well as any discounts or credits the resort gives to compensate other guests who were disturbed.
This letter states, (customer) ________________________ is responsible for the full $_____________ reserved for up to (# of) ________ guests, plus 6.875% sale tax & 6% local lodging sur charge. This amount includes any home/cabin and/or watercraft/dock spaces reserved for your entire stay. Additional charges may be incurred for additional guest’s policy, if it applies. Please read carefully and if correct, please sign and return to White Birch Resort PO Box 186 Blackduck, MN 56630 by (two days from reservation date) ______________________, or we will assume you have chosen to cancel this reservation and would like to forfeit your reservation to another guest.
White Birch Resort is beginning to receive rental requests two years in advance. If you would like to hold your rental for the following year, 2015, you will need a separate deposit written for a HOLD on this home. If you do not put a deposit down to cover summer 2015, your rental unit will be available for rent by any potential guest at any time. Please contact Monte or Sandy to discuss details.
I agree and understand that by signing the reservation confirmation, I understand and agree to the above referenced reservation cancellation terms and will pay any remaining balance with a Master Card/Visa, check or cash on the original reservation arrival date if a cancellation is made.
Date: _____________________Customer’s Signed Name: _________________________________
Upon Check-in you will be required to sign in and register all guests for cabin(s) and pay any remaining balance for stay with either cash, check, MasterCard or Visa Credit Card. Keys to cabin(s) will not be given until balance has been paid in full. You must have a valid Credit Card #. *All Cabins are Smoke-Free per Beltrami County ordinance - smoking allowed outside.